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HUMAN RESOURCES & JOB OPPORTUNITIES

Welcome to the Confederated Tribes of the Coos, Lower Umpqua and Siuslaw Indians' (CTCLUSI) Job Opportunities page.

(CTCLUSI TRIBAL MEMBERS ONLY)

Jobs available in our Tribal Government and other Tribal Entities

Thank you for your interest in employment with CTCLUSI. We employ a broad range of qualified applicants with experience for positions at our different locations.

Jobs available in our Tribal Government and other Tribal Entities are as follows:

  • Blue Earth - Full Service Voice & Data Network Interconnect Company and Other Enterprises
  • CTCLUSI - Tribal Government Offices
  • TRCR - Three Rivers Casino Resort (Florence and Coos Bay)

HR Recruitment
recruitment@ctclusihr.org
Monday - Friday
8am - 5pm 
541-888-7523

For additional information

Administrative Assistant I – Licensing

    • Job Tracking ID: 512409-784028
    • Job Location: Florence, OR
    • Job Level: Mid Career (2+ years)
    • Level of Education: High School/GED
    • Date Updated: August 02, 2021
    • Years of Experience: 2 - 5 Years
    • Starting Date: ASAP
    • Close Date: Open Until Filled
    • Job Type: Full Time
    • Starting Salary: $17.10/hr. DOE
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Job Description:

SUMMARY

This position is responsible for providing administrative support to the Gaming Commission staff with an emphasis on helping to fulfill the daily duties of Licensing and assisting the Licensing Agents in compiling background investigations. This is to ensure Three Rivers Casino Resort (TRCR) personnel and vendor companies meet all licensing suitability criteria in compliance with all Tribal, Federal and State regulatory requirements.

PRINCIPAL ACTIVITIES & RESPONSIBILITIES

  • Responsible for general office duties such as greeting the public, answering phone, sending and receiving faxes, mail distributions, departmental emails, electronic and hard copy filing, and arranging meetings.
  • Responsible for maintaining electronic and hard copy files to include highly confidential information: credit information from Equifax Credit Reporting Agency, and criminal and personal history information from the Oregon State Law Enforcement Data System (LEDS), city, county and state law, enforcement agencies, and state and local court.
  • Maintain and comply with the records retention policy.
  • Create and maintain documents, reports, and data using advanced computer knowledge and skills including the entire Microsoft Office Suite (Word, Excel, Access etc.), Outlook, OneNote, and Adobe Acrobat.
  • Research information using the internet and databases as access allows.
  • Create and maintain professional reports regarding Licensing activities.
  • Responsible for ordering and maintaining supplies and uniforms.
  • Maintain confidentiality regarding sensitive information pertaining to the overall Tribal Gaming Commission, Surveillance Department, Tribal Police, Casino, and all other Tribal matters.
  • Create and track purchase orders, reconciliations, and all other Licensing budget related information.
  • Maintain fundamental knowledge of department operations and Gaming Commission Regulations.
  • Meet and greet Tribal members, visitors, vendors, and applicants in a professional manner.
  • Attend training, meetings, and briefings as assigned.
  • Maintain contact information such as phone lists and directory, including external vendors and business partners.
  • Arrange travel, training and prepare itineraries.
  • Prepare monthly calendar of events and agendas.
  • Setup and coordinate meetings, appointments, interviews, fingerprinting, photographs, etc.
  • Assists the Licensing Agents with coordination, scheduling and notification of Commission meetings and hearings.
  • Efficiently operate licensing software and maintain photo databases for licensure and other departments as assigned.
  • Assists the Licensing Agents in compiling and organizing investigative files of applicants and licensees for the Tribal Gaming Commission.
  • Coordinate badge transfers.
  • Act in accordance with Confederated Tribal Gaming Commission (CTGC) and Tribal Employee Handbook, personnel policies, operating procedures, Minimum Internal Control Standards (MICS).
  • Perform all other duties as assigned by management.
  • Maintain a positive attitude toward the team, team objectives, and goals.
  • Maintain a good attendance record.
  • Maintain appearance standards as outlined in CTCLUSI and CTGC policies.

PHYSICAL & MENTAL DEMANDS

  • Must have ability to multitask and problem solve in a dynamic detail-intensive working environment.
  • Must have the ability to express or receive detailed information through oral communication.
  • Maintaining professionalism and Commission standards in intense situations.
  • Requires repetitive movement of the wrists, hands and or fingers.
  • Requires walking or moving to accomplish task.
  • May require standing and or sitting for sustained periods of time.
  • May require stooping which entails the use of lower extremities and back muscles.
  • May require lifting up to 50 pounds.

WORKING CONDITIONS & ENVIRONMENT

  • Frequently subject to inside environmental conditions, which provide protection from weather conditions but not necessarily from temperature changes.
  • Occasionally subject to a smoke-filled environment while working on the gaming floor.
  • Occasionally subject to outside environmental conditions.
  • Occasionally subject to strong verbal communications from emotionally charged individuals.

HOURS & JOB LOCATION

  • Forty (40) hours per week. Work is on a flexible schedule with normal hours Monday through Friday 8:00 a.m. to 5:00 p.m. or as authorized by the CTGC Management, with a one (1) hour lunch period. Schedule is subject to change with minimal notice. Schedule may occasionally include nights, weekends or mandatory overtime.
  • This position is primarily located in Florence, Oregon, but may also require occasional licensing action work as needed in Coos Bay at the TRCR-Coos Bay.

LEVEL OF AUTHORITY AND RESTRICTIONS

  • Unrestricted access as needed to accomplish the mission of the Gaming Commission.

HOURS

  • 40 hours per week.
  • Generally Monday through Friday 8am to 5pm with possible occasional evening and weekend work.

JOB LOCATION

Tribal Gaming Office
5647 Hwy 126
Florence, Oregon 97439

Experience and Skills:

MINIMUM JOB REQUIREMENTS

  • High School Diploma or GED.
  • Must be at least 21 years of age.
  • Two years of office experience is required.
  • Must possess proficiency in Microsoft Office Suite, Outlook, OneNote and Adobe Acrobat with advanced skills using Access Database knowledge and internet.
  • Must possess excellent written and oral communication skills.
  • Must possess exemplary organizational skills and flexibility with the ability to monitor and prioritize multiple projects with detail and accuracy.
  • Must possess the ability to work well in a group as well as independently.
  • Must have valid Oregon Driver’s License.
  • Must be able to pass a pre-employment drug screen. The Gaming Commission is under Federal regulations and therefore a drug screen test is mandatory, as well as subject to random drug testing the duration of employment.
  • Must obtain and maintain a high security gaming license from the Gaming Commission; which includes a background check of: work history, credit history, integrity and honesty history, judicial activity, as well as being fingerprinted for criminal activity.
  • Must be able to obtain and maintain Level 2 CJIS Clearance or higher within 30 days of hire.
  • Must be a State of Oregon Notary within 3 months of hire.
  • Must obtain our UA Tester Certification within 3 months of hire.
  • Must have employment eligibility in the U.S.
  • Indian preference will be observed in the hiring process.

PREFERRED QUALIFICATIONS

  • Experience with report writing preferred.
  • Understanding of regulatory work is preferred.
  • State of Oregon Notary Certification.

Employee Benefits

To view and apply for Three Rives Casino Resort (Florence and Coos Bay), click on the following link: Three Rivers Casino Careers
Available to ALL Team Members, such as

  • Competitive wages & advancement opportunities
  • 401(k) Deferred Compensation Plan
  • Workers’ Compensation Insurance Program
  • Professional uniforms (if required) - FREE
  • Monthly Team Member appreciation events
  • Orientation, including Guest Service Training
  • Employee Assistance Programs (EAP) - FREE to TMs and eligible dependents
  • Team Member break areas with free beverages and computer access. Coos Bay has a dining area with access to discounted shift meals; Florence has a dining area with free salad and soup and access to discounted shift meals.
  • Special prices and/or discounts on work shoes through Shoes for Crews
  • Wellness Fair activities
  • Payroll Direct Deposit
  • 24/7 internet access to your payroll records and Team Member informational documents and resources through Paylocity
  • Discounts at TRC Hotel, Gift Shop, Restaurants & Ocean Dunes Golf Course. Please ask each venue for discount availability prior to your visit.
  • Discounts and/or specials at Coastal Fitness, Oil Can Henry’s, On Your Feet with a Splash (Florence), CDW, Ferrallgas, Oregon Pacific Bank, AT&T and other community-wide merchants as they become available.

Additional Benefits for Team Members who meet Eligibility Requirements, such as

  • Health Insurance via the FEHB & access to Dental, Vision & FSA
  • Life Insurance, Short-Term & Long-Term Disability Income Protection
  • Personal Time Off accruals (aka PTO) for use as needed for vacation, sick time, and/or personal time off
  • FMLA, Medical, Personal, Bereavement & Jury Duty Leave
  • Team Member Recognition Programs
  • Training & Development

Team Members are invited to participate in TRC established committees that meet regularly. Check the bulletin boards for more information. For more information on the benefits listed above, check Paylocity or stop by Human Resources ~ M-F 8am to 5pm

Available to ALL Employees, such as

  • Competitive wages & advancement opportunities
  • 401(k) Deferred Compensation Plan
  • Workers’ Compensation Insurance Program
  • Employee appreciation events
  • Employee Assistance Program (EAP) - FREE to staff and eligible dependents
  • Special prices and/or discounts on work shoes through Shoes for Crews
  • Wellness Fair activities
  • Payroll Direct Deposit
  • 24/7 internet access to your payroll records and Team Member informational documents and resources through Paylocity
  • Discounts at Three Rivers Casino Resort hotel, gift shop, restaurants & Ocean Dunes Golf Course. Please ask each venue for discount availability prior to your visit.
  • Discounts and/or specials at Coastal Fitness, Oil Can Henry’s, On Your Feet with a Splash (Florence), CDW, Ferrallgas, Oregon Pacific Bank, AT&T and other community-wide merchants as they become available.

Additional Benefits for Employees who meet Eligibility Requirements, such as

  • Health Insurance via the FEHB & access to Dental, Vision & FSA
  • Life Insurance, Short-Term & Long-Term Disability Income Protection
  • Paid Holidays
  • PTO ~ Paid time off accruals for personal time off and sick leave
  • FMLA, Personal, Bereavement & Jury Duty Leave

For more information on the benefits listed above, check Paylocity or contact Human Resources ~ M-F 8am to 5pm.

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